Email is not a todo list Steckerhalter's ƛ
Let’s see if I can make your life a bit easier today. I want to address email and how you deal with your email. And how it is more of a nuisance for you than it should be.
Like most people you have a mailbox at your house where the postman delivers letters. Probably once a day you check if new letters have arrived. If you see some new ones, you take them out and empty the mailbox.
That’s exactly how your email inbox could work. So instead of letting the mails lie in your inbox you would empty the inbox each time you noticed some new “letters”.
The process would go something like this:
- you get a notification that new email has arrived in your inbox
- you read the email (one by one if there are multiple emails)
- you ask yourself: do I need/want to do something here?
- no: you archive or delete the message immediately
- you make an entry in your todo list
- you archive the email immediately
- you can also put it into a “pending” folder under your inbox, but I prefer to just archive everything: I have no problem to find a mail again by searching if I need to reply later for example
There are many benefits from this process:
- you don’t get distracted by going over the same subjects many times a day trying to remember what and where you had to do something
- you don’t always read the same mails again and waste time (because you will click on them from time to time and scan through)
- you have clear tasks in a proper todo list/system
- you don’t try to make email into a todo list which it was never made for
As a result of this you feel better alltogether.
Now you might ask: But what kind of todo list/system should I use? I will cover this topic in another post.